Visual Arts Education - Sustainably!

Mona Litta Art

Child Safe Environments Policy for Mona Litta Arts

1. Purpose
The purpose of this policy is to provide complete and comprehensive guidance on how my business – Mona Litta Art – is to be conducted so that children and young people are safe from harm or the risk of harm. It is based on conducting business with a preventative, proactive and participatory approach on child wellbeing and safety issues, in a manner that values and embraces the opinions and views of children and young people, that assists children and young people to build skills that will assist them to participate in society and to be focused, and take action on, the protection of children and young people from harm.

2. Statement of commitment to the safety and protection of children and young people
I am committed to providing a safe environment to all children and young people. My policy complies with the Children and Young People (Safety) Act 2017, the Child Safety (Prohibited Persons) Act 2016 and aligns with the National Principles for Child Safe Organisations. I value and respect children and young people and welcome them regardless of their abilities, sex, gender, or social economic or cultural background. Bullying and harassment won’t be tolerated.

3. Scope
This policy applies to myself as the sole trader of Mona Litta Art. Before I ever employ/engage volunteers, students or contractors this policy will be updated and a new compliance statement lodged with the Department of Human Services to reflect that development and such individuals would be required to agree in writing to accept and act in accordance with the policy. This child safe policy and related documents are available on my website, on request and
provided for viewing whenever, and every time, I enter education or community sites to undertake any aspect of my business.

4. Children and young people’s participation
I encourage and respect the views of children and young people and involve them in decision making as appropriate. I provide clear age-appropriate or developmentally appropriate explanations to children and young people including their right to safety, their right to be listened to and that they can provide feedback or make a complaint if they have a concern or ask their parent/guardian to do this on their behalf. I will listen to and act upon any complaints or concerns that a child or young person raises with me.

5. Code of Conduct
Caring for children and young people brings additional responsibilities for myself. I am responsible for promoting and protecting the safety and wellbeing of children and young people by:
  • sticking to the organisation’s child safe policy at all times and taking all reasonable steps to ensure the safety and protection of children and young people
  • treating everyone including those of different race, ethnicity, gender, gender identity, sexual orientation, age, social class, physical ability or attributes and religious beliefs with respect and honesty and ensure equity is upheld
  • being a positive role model to children and young people in all conduct with them
  • setting clear boundaries about appropriate behaviour between yourself and children and young people – boundaries help everyone to understand their roles
  • listening and responding appropriately to the views and concerns of children and young people
  • being alert to bullying behaviours and responding promptly and appropriately
  • ensuring another adult is always present or in sight when conducting one to one consulting, coaching, instruction or other activity
  • being alert to children and young people who have been harmed, or may be at risk of harm and reporting this quickly to the Child Abuse Report Line (13 14 78)
  • responding quickly, fairly and transparently to any complaints made by a child, young person or their parent/guardian
  • encouraging children and young people to ‘have a say’ on issues that are important to them.
I must not:
  • engage in rough physical games
  • develop any ‘special’ relationships with children and young people that could be seen as favouritism such as the offering of gifts or special treatment
  • do things of a personal nature that a child or young person can do for themselves, such as toileting or changing clothes
  • discriminate against any child or young person because of age, gender, cultural background, religion, vulnerability or sexuality.
Breaches or suspected breaches of the Code of Conduct can be reported as soon as practicable to me either in person, by telephone on 0405761801, or via email at monalittaart@posteo.de                                                                                                                              Breaches or suspected breaches of the Code of Conduct will be taken seriously and dealt with quickly, fairly and transparently.

6. Working with Children Check
I am a sole trader with no employees or volunteers. In accordance with the Child Safety (Prohibited Persons) Act 2016, I hold a current, ‘not prohibited’ Working with Children Check (WWCC) issued by the Screening Unit of the Department of Human Services which permits me to work with children and young people in South Australia and I will renew this every 5 years.

7. Training
To maintain my knowledge regarding child safe environments I have read and understand the Mandatory notification information booklet available at https://dhs.sa.gov.au/data/assets/pdf_file/0003/103179/CSE-Mandatory-notificationinformation-booklet.PDF and have undertaken, and will maintain, training in complete Safe Environments: Through their eyes training every 3 years or Responding to Risk of Harm, Abuse and Neglect Training every 3 years.

8. Reporting and responding to a reasonable belief that a child or young person is or may be at risk of harm
I aim to ensure that children and young people are safe from harm and risk of harm. Section 17 of the Safety Act defines ‘harm’ to mean physical or psychological harm (whether caused by an act or omission), including harm caused by sexual, physical, mental or emotional abuse or neglect.
I am a mandated notifier under Section 30 of the Children and Young People (Safety) Act 2017. I understand my legal obligation to notify the Child Abuse Report Line (CARL) on 13 14 78 as soon as practicable if I have a reasonable belief that a child or young person is or may be at risk of harm. If the child or young person is at immediate risk, I will report to South Australia Police (SAPOL) on 000. In cases involving Aboriginal children and young people, support is provided by Yaitya Tirramangkotti – an Aboriginal team, via the CARL number. Information about making appropriate reports of harm or risk of harm is available from the South Australian Department of Child Protection website: https://www.childprotection.sa.gov.au/reporting-child-abuse.
I understand as an adult worker, I have a legal obligation to report child sexual abuse to the police and to protect a child from sexual abuse. Failure to meet these obligations may be considered a criminal offence. I will be guided by the Department for Child Protection and/or SAPOL after making a report. Following a report to CARL or SAPOL I will support the child or young person by referring the child, young person or their family to other appropriate
services if required. I will document all information received regarding the report and store this securely in a separate file.

9. Reporting and responding to general complaints
Providing opportunities for complaints and feedback ensures that children, young people and their parents/guardians feel valued and respected and enables me to improve the quality of my service. Children, young people and their families are informed that they can provide feedback or make a complaint at their first appointment, as part of their welcome pack when they join the organisation. Compliments, complaints or feedback should be directed to me, either in person, by telephone on 0405761801, via email at monalittaart@posteo.de or by post addressed to PO Box 411, Brighton, SA, 5048.
I will manage all complaints and feedback received from children, young people or their families promptly, sensitively and fairly and will listen to the complaint/feedback, respond to the complainant with an outcome in a timely manner, clearly document and securely store decisions and actions taken in response to complaints and feedback as well as making sure that procedural fairness is followed at all times. Where my response about a complaint is not considered sufficient or appropriate, further advice/support can be obtaining through the following agencies:
• Education Department, Government of South Australia Tel: 8226 1000
• Health and Community Services Complaints Commissioner 8226 8666
• Australian Human Rights Commission Online: www.humanrights.gov.au Tel: 1300 656419
• South Australian Equal Opportunities Commission (for complaints relating to discrimination) Online: www.eoc.sa.gov.au Tel: 08 8207 1977.

10. Risk Management

Identified risk Actions to minimise risk
Culture of organisation is not child safe focussed

Child focused Code of Conduct is in place that sets the behavioural standards expected including what happens when a breach occurs

I have a strong commitment to the safety of children and young people

the National Principles for Child Safe Organisations are embedded in this policy

I meet the requirements of the Children and Young People (Safety) Act 2017 which
mandates child safe environments) and the Child Safety (Prohibited Persons) Act 2016
and maintain a current, not prohibited Working with Children Check

I don’t understand my obligations to report harm and risk of harm to
the Child Abuse Report Line (or SA Police if child/young person is at
immediate risk)

I am trained in Responding to Risk of Harm and Neglect – Education and Care and complete refresher training every 3 years after

I abide by the child safe environments policy and Code of Conduct

Physical Contact

any physical contact must be appropriate to the delivery of services being provided and
unnecessary physical contact is not allowed

where physical contact is required, this is undertaken in a safe way by explaining why
contact is required and what will happen, and asking the child/young person for their
permission (or their family if this is more appropriate) before proceeding

Online communications

appropriate supervision is provided for all online activities

I will not communicate with children or young people via social media

Transport of children and young
people

parents/guardians must provide consent before transporting a child or young person. I will maintain a valid, unrestricted driver’s licence and any vehicles used will be registered, insured and in roadworthy condition

Supervision

children and young people are to be supervised by parents/guardians at all times

when providing one to one consultation with a child or young person, it will be in line of sight of another adult

Taking images of children and
young people

consent of a child young person and their parent/guardian will be required with

disclosure made as to how the image is to be used and consent provided by the child, young person and parent/guardian for that purpose

images will be presented in a way that de-identifies the child or young person

Physical environment

Physical environment

Privacy and confidentiality

all documents containing confidential information will be stored privately in a locked filing cabinet (or similar place with restricted access)

digital files containing confidential information shall be protected electronically

I will not disclose information regarding any child or young person without written consent of the child, young person and their parent/guardian

11. Communication
This child safe policy and related documents are available on my website, on request and provided as part of a welcome pack at the first visit.

I encourage and respect the views of children and young people and involve them in decision making as appropriate. I provide clear age-appropriate or developmentally appropriate explanations to children and young people including their right to safety, their right to be listened to and that they can provide feedback or make a complaint if they have a concern or ask their parent/guardian to do this on their behalf. I will listen to and act upon any complaints or concerns that a child or young person raises with me.

12. Related policies and procedures
There are no additional policies and procedures that relate to child safe environments.

13. Policy Review
I will, at a minimum, review this policy and the related procedures once every 5 years as required by the Children and Young People (Safety) Act 2017. I will also review this policy when:
• new or added risks are identified for children or young people, which may require a change in the policy or procedures
• a critical incident where a child or young person has experienced harm through involvement in the organisation
• concerns are raised by anyone involved in your organisation about child safety or welfare in the organisation
• awareness or compliance to the child safe policy and/or procedures is low
• legislative changes/requirements change.

I will lodge a new child safe environments compliance statement with the Department of Human Services each time I review and update this policy.

Policy Date: 29/11/2023
Review Date: 29/11/2028

Monalitta_art@posteo.de
www.monalittaart.com